Bell Tower Chapel - Sample Rental Agreement
www.belltowerchapel.com ~ 503-663-9333 ~ kconnolly@bresnan.net
13360 SE Richey Rd., Boring, OR 97009
Rental Party: __________________________________ reserve The Bell Tower Chapel as follows:
Event: ____________________________ Rental Date: ______________
Hours/times: (includes all set-up/clean out): _________ # Guests: _______
Rental Price: $ ____________
Less 50% Reservation Deposit (non-refundable after 10 days): $ - __________
Date paid __________ Check #_________
Balance of Rental Price: $ ____________
Rehearsal (optional @ $85) date: ___ ____/time:_______): $ ____________
Refundable Security Deposit: $ ____________
Balance Due 30 days prior to event: $ ___________
Date paid __________ Check #_________ $ - ____________
Balance: $ ____________
Rental Includes 1 hr. private planning: (any Mon-Wed by 5pm prior to week of event): Date:______ Time:_______
(Rehearsals and planning time to be scheduled around events. BTC may require you to change date/time for large rentals).
Cancelations: Within 10 days of booking are refundable, less $100 booking fee. After 10 days, deposit is forfeited.
Cancelations less than 30 days prior to rental date, no refund and you will owe complete rental amount.
Date Change: A one-time date change is allowed 120 days or more prior to rental date. Deposit is applied, and a
20% rebooking fee is required to rebook new date.
Hour Changes: Changes of hours must be made 120 days or more prior to rental date. May add hours anytime. No credit for shortening hours 10 days after reserving.
Overage of time: Charge for early entry or late departure is double rental rate. Please reserve ample time.
Late Payments: $25/week late charge applied for late payments. Late payments must be in form of cashier check only.
$25 charge for NSF or returned checks.
Refunds: In the event of circumstances beyond our control that render the premises unusable (fire, natural disaster, power failure, etc.) that would cause the cancellation of your event; your rental fee would be fully refunded, however, The Bell Tower Chapel will not be held liable for any additional compensation to you, your caterer, florist, musician, photographer or other subcontractors.
Liability: The renter agrees to indemnify and hold harmless Bell Tower Chapel, its owners, employees and affiliates from any and all claims, demands, losses, actions, and liabilities including: injury to persons, damage to property, including but not limited to those caused by any service, food or alcohol provider and/or their products hired or obtained by the renter; except for such claims, demands, losses, actions or liabilities that arise out of negligence or willful misconduct by said owners, employees or affiliates. Bell Tower Chapel and its staff will also not be held responsible for lost, stolen or forgotten articles.
RULES:
~Special Event & Alcohol Insurance: We suggest rental party get a 1-day Liability Ins. Policy naming them
& Bell Tower Chapel as insured in amount of $500,000 (may obtain thru homeowners ins). Alcohol is allowed,
Server/caterer is responsible for Liquor Insurance. Rental party hereby agrees to full responsibility of themselves
& their guests, releasing Bell Tower Chapel of liabilities.
~125 person max. capacity. Overage of # of Guests on agreement results a charge of $250.
~Rental price includes normal cleaning. Excessive cleaning charged at $25/hr.
~Security Deposit is Refundable, less damages, missing items, overage time, or excess cleaning.
~Rental time includes all set-up, event time, and clean-out time. You will be charged for overages.
~If opening gifts on-site, please remove gift packaging. Excessive garbage will be charged.
~Items taken from chapel will be charged after 3 days of event. Items left will be donated after 3 days.
~Rental Party to take out food trash & return furniture/furnishings moved during event back in place and lock entire building.
~No Smoking is allowed inside building. Smokers are to use outdoor ashtray urns for cigarette butts.
~Not Allowed: Birdseed, Rice, Real Flower Pedals scattered, Confetti, nails or tacks. No Pedals Outdoors. Bubbles outdoors only.
~No motorized vehicles allowed on lawn or flowerbeds.
~Parking allowed on both lots, along front, & on Church Rd. - North side of street Only.
~BTC will call/email lockbox code for key access 1 day prior to event…please update contact changes.
Send Payments to: Rental Party: ______________________________
Kim Connolly Address: ______________________________
65 Eagle Ridge Ln. ______________________________
Kalispell, MT 59901 Phone: ______________________________
971-275-4486 Email: ______________________________
Rental Party Signature agreeing to above: ____________________________________ Date ______________
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Security Deposit Paid: $_______________ OFFICE USE ONLY Advertising Source:________
Less:_______________________________ - ______________ (5/10 version)
______________________________ - ______________
______________________________ - ______________
______________________________ - ______________
Refund: $ ______________ Date pd: __________ Ck#__________ Net___________